California Bowling Writers - Bylaws

Name
The name of this organization shall be the California Bowling Writers, hereinafter referred to as CBW.

Purpose

• Recognize journalistic excellence
• Reward outstanding effort in bringing media attention to the sport of bowling
• Include and encourage electronic media in communications
• Promote and foster bowling photography

Membership
Open to any California bowling journalist, bowling promoter, or bowling supporter who is interested in the purpose of this organization.
Those in attendance at the organizational/first annual membership meeting will heretofore be referred to as Charter Members.
Those who joined the organization on the inaugural weekend, but not in attendance at the organizational meeting, will heretofore be referred to as Founding Members.
Only members in good standing may run for office.

Officers
The President, 1st Vice President, 2nd Vice President, Secretary, Treasurer, Sgt-at-Arms and four (4) Directors - 2 north and 2 south - shall constitute the board of directors.
Officers and Directors must reside in California. If an officer or director moves out of California the office will be declared vacant.
The boundaries for directors shall be south of Fresno and Fresno north.
The Terms of Office shall be two years beginning August 1, following election at the annual meeting.

Duties of Officers
President

• Shall preside at all meetings of the CBW.
• Shall appoint a nominating committee each year and shall appoint the members of all other committees.
• Shall sign all warrants and shall co-sign all checks with the Secretary or Treasurer.
• Shall verify the bank balance monthly.
• Shall perform all other duties pertaining to the office and make a report in writing with recommendations, if any, at each Annual Meeting.
• Past Presidents may attend board meetings with voice and no vote.

Vice President(s)
In the absence of the President, shall perform the duties of that office and any other that may be required.

Secretary

• Shall record the proceedings of all meetings.
• Shall keep a complete membership record and shall issue individual membership cards for dues received.
• Shall keep a record of receipts and within seven (7) days remit to the treasurer.
• Shall issue warrants for the signature of the President and shall co-sign checks with President.
• Shall make a report in writing at each Annual Meeting.

Treasurer

• Shall keep a true record of receipts and disbursements and shall deposit all funds in a bank whose deposits are insured with the Federal Deposit Insurance Corporation or Federal Savings and Loan Insurance Corporation in the name of CBW.
• May co-sign checks with the president.
• Shall make a report in writing, including all financial transactions, at each Annual Meeting.
• Unusual expenditures over $40.00 need prior approval by the Board of Directors. Reimbursements require the signature of the President or Vice President and Secretary or Treasurer.
• All checks drawn on the account of the CBW shall require two (2) signatures.

Meetings
The CBW shall have one (1) annual general membership meeting plus Board of Directors meetings as required. A quorum for the Board of Directors shall be five (5). The annual meeting site and date shall be set by the Board of Directors. To transact business a quorum of twelve (12) members must be present. If a quorum is not present, business may be conducted but no votes may be taken. All members in good standing are eligible to vote. All voting shall be ballot except that a voice vote may be taken when only one candidate for an office is nominated.

Dues

• Annual dues shall be $15.00 payable by August 1, of each year.
• Membership Year is August 1, through July 31. Dues are delinquent after October 1.

Vacancies
A vacancy in the President's office shall be filled by the 1st Vice President. If this is not possible, the Board of Directors shall appoint a President. When the 1st Vice President becomes President, she, in turn, with the approval of the Board of Directors, appoints a new 1st Vice President. The President shall fill a vacancy in any other elected office and the appointee shall hold the position for the un-expired term of the office.
Roberts Rules of Order shall be the parliamentary authority.

Awards

• Individuals - association, proprietor, industry
• Recognize main-stream media who support bowling
• Individual staff writers who support bowling
• Photography
• Association newsletters
• Outstanding bowling promotion efforts

Insignia
Computer and feather quill.

Colors
Consistent with, and indicative of California (blue and gold).

Life Members
A nominee for Life Membership shall have been president, secretary or treasurer elected by the California Bowling Writers, and shall not in the fiscal year following the Annual meeting or her election as a Life Member, hold the office of president, secretary or treasurer.

Nominations for Life membership may be made only by the board of directors.

A majority vote by ballot is required for approval of the nomination.

The nomination shall then be submitted to the membership for approval at the Annual meeting.

Life members may attend board of director’s meetings with the privilege of voice only and may attend membership meetings with the privilege of voice and vote.

CBW dues for Life Members will be waived.

Revised 8/07